AI lead qualification agent for a property sales team

Inquiries arrived from the website, portals and social ads at all hours. Agents replied manually, often hours later, and spent their time on leads that were not ready to buy.

An AI agent responds to each new lead within seconds, asks budget, location and timeline questions, scores the lead, and books a viewing in the agent's calendar. Every conversation and score is saved to the CRM.

1. Inputs01

   • Website form
   • Property portals
   • Facebook lead ads

2. Intelligence02

   • Qualification agent
   • Lead scoring rules
   • Knowledge base of listings

3. Integrations03

   • n8n workflows
   • CRM API
   • Calendar API

4. Outputs04

   • WhatsApp & email replies
   • Booked viewings
   • Scored CRM records

1. 01 · Trigger

   New inquiry

2. 02 · Agent

   Instant reply

3. 03 · Qualify

   Budget & timeline

4. 04 · Score

   Lead score

5. 05 · Book

   Viewing booked

6. 06 · CRM

   Record updated

• OpenAI
• n8n
• HubSpot
• WhatsApp API
• Google Calendar
• Supabase

1. 01

   Discovery

   Mapped every lead source and the questions top agents ask.

2. 02

   Design

   Wrote the qualification logic, tone of voice and hand-over rules.

3. 03

   Build

   Built the agent, n8n workflows and CRM integration.

4. 04

   Launch

   Tested with real inquiries, then switched on for all sources.

• Sample · not verified

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  Lead response time

  Replace with your measured result (e.g. average time to first reply).

• Sample · not verified

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  Qualified leads

  Replace with the share of leads qualified automatically.

• Sample · not verified

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  Time saved

  Replace with hours saved per week for the sales team.